Lowongan Kerja NGO Terbaru HIVOS Sebagai Procurement Officer Di Sumba
NGO Jobsindo - Lowongan kerja terbaru NGO Hivos Southeast Asia is an International non-governmental
organization guided by humanist values. It aims at structural poverty
alleviation with a strong focus on civil society building and sustainable
economic development. Hivos Southeast Asia provides financial support for local
NGOs, is active in networking, lobbying and exchanging knowledge and expertise.
For its Hivos Southeast Asia (Hivos SEA) seeks qualified Indonesian candidates
for the position of:
Title : Procurement Officer Sumba Iconic Island
Duration : Up to March 2018
Functional
Context
In 2010 Hivos Southeast
Asia started the Iconic Island initiative. The Indonesian island of Sumba was chosen
as the ‘Iconic Island’. Hivos Southeast Asia aims to provide access to reliable
renewable forms of energy to the population of this island, and in doing so,
ending their dependency on fossil fuels and support development and economic
activities of the local population. With years of experience working with
partner organizations to establish access to sustainable energy in developing
countries, Hivos Southeast Asia is convinced that converting to sustainable
energy while combining poverty reduction, is possible on a large scale. The
results of the Iconic Island initiative should become an example for other
parts of the world.
In December 2015, Hivos
Southeast Asia signed a partnership agreement with the Millennium Challenge
Account-Indonesia (MCA-I) which allows Hivos Southeast Asia to rapidly scale up
renewable energy access and income benefits by replicating the successful
approaches and business models developed under our Sumba Iconic Island (SII). The
partnership agreement is working to achieve two outcomes; improvement of rural
livelihoods through utilization of renewable energy in rural communities; and sustainable
business models to create market (energy market and energy appliances market)
of off-grid RE technologies adopted.
The Procurement Officer will be responsible
for processing and purchasing transactions for equipment, material, supplies,
capital goods and services in implementing a successful renewable energy
projects in Sumba according to Hivos’s standard and donor’s requirements.
Roles and
responsibilities
1. Prepare and
manage all aspects of procurement including purchase requests, purchase /
service orders, tender, goods quality check and contract documentation as well
as assessment processes and contract negotiation as required. This includes the
procurement of goods, consultant services and larger scale projects.
2. Preparation
of tender and contract documentation includes developing appropriate Basis of
Payments that comply with donor guidelines.
3. Prepare and
manage amendments or variations to existing contracts including changes to the
scope and Basis of Payments.
4. Monitor sub-contractor
activity, cost and performance to ensure compliance with subcontract terms and
conditions to ensure value for money.
5. Ensure
quality financial and administrative compliance and reporting, convening
service provider meetings were necessary.
6. Process and
monitor sub-contract invoices and acquittals against the basis of payment.
Check disbursements including verification of calculations and completeness of
supporting documents required under the sub-contract. This may require assisting the sub-contractor
in preparing proper invoices and financial reports.
7. Process all
financial and contract records according to established guidelines.
8. Maintain
the sub-contracts database and all relevant information for monitoring
sub-contractor progress and performance.
9. Maintain
soft and hard copy records to ensure an accurate and complete record of relevant documents
is held, monitored and updated to review priorities, performance and progress.
10. Provide
activity related reports and information to the Project Manager and other
stakeholders as required.
11. Assist in
the planning and management of activities, seminars, meetings and workshops
including all aspects of procurement and relevant record keeping /
documentation of these events in accordance with donor guidelines and budget
availability.
12. Inspect,
operate or test office equipment to diagnose equipment malfunctions, in
cooperation with IT Consultant, especially for computer equipment.
13. Report and
record the equipment malfunctions to the supervisors and proceed the repair to
ensure that the equipment can be used again.
14. Contact and
escort the maintenance to fix the offices equipment which diagnosed equipment
malfunction and ensure it become normal.
15. Check project asset and
inventory regularly and update database as per information based on checking
result in coordination with IT.
Knowledge, experiences and competencies
·
Bachelor degree in
Economics, Management, Supply Management, Business Administration or other
relevant subject.
·
Proven working
experience as a procurement of minimum 3 years.
·
Knowledge of sourcing
and procurement techniques.
·
Talents in
negotiations and networking.
·
Good knowledge of
supplier or third party management software.
·
Experience in
collecting and analyzing data.
·
Experience working in
international organization.
·
English proficiency.
What do we offer?
An inspiring and
dynamic working environment, dedicated colleagues and the possibility to work
for an ambitious new international initiative.
Procurement Officer
Sumba Iconic Island graded in Grade: 6 (from 1-12 Hivos’s SEA salary grade).
How to apply?
To apply for this
position please submit your CV and a cover letter to hr.sea@hivos.org no later than 21st February 2017.
Please specify the position name you are applying
for (‘Procurement Officer SII’) in the
‘subject’ line of your email. Only shortlisted candidates will be notified.
For more information
about Hivos Southeast Asia, visit https://www.hivos.org/
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